Table of Contents
Beginning: Archiving
After creating the data for the first time, you will be in front of empty data that cannot be worked on, because the program adopts the idea of describing the documents and activities that you want to work with instead of putting them all in front of you.
Therefore, if you do not do this step, then you have to create an "archive" muniment. The muniment is intended as the screen in which the data will be entered and which must be defined first and only once.
From File → Tools → Muniments
From the new button, choose "Archiving" so that the "Archives" definition screen appears. Do nothing but write the name and often choose "General Archive" for the first time. You can choose any label or modify it later.
Once we have finished defining the screen we will have a browser screen for archiving (or we call it archive) under the menus under the archiving menu → general archive.
Document
The basic idea is to keep the file inside the database, and when you upload the file to the program, the program covers a special folder so that the information is written on it, something like a carton or nylon bag when you buy a book or a paper envelope that you keep with your own papers, this cover or folder is called the document .
Content
So the document is the cover of the file and the file is the content of the document
But this concept was developed so that one document may contain more than one file as contents, for several purposes, for example, that the file is a picture of a real estate purchase contract, but this image of the two sides of the paper means the two sides were pulled separately, so we have two files for one sheet, meaning a document The property purchase contract contains two files as contents or as attachments to the document.
Attachments
It is another name for the contents, no more, and it was named as well because you can also create a document without contents, meaning there is no need to upload a file to the program in order to have a document, we also have a new type of content that is other documents from archiving documents or documents from the documents of the program itself (for example invoice Sales ).
The tree
Since the document has become possible to place other sub-documents in it if we have a hierarchical structure useful for classifying documents within each other and arranging them to serve the purposes of commercial or technical work.
The document folder differs from the folder on your computer, here the folder is a document that is also like any other document, with the possibility of placing other documents in it and also the dependence of the document itself on more than one parent document.
الآن لنفتح الأرشيف (المستعرض)
